Continuation or Academic Standing Requirements

Students » Continuation or Academic Standing Requirements

Science Advising is Renovating!

The UBC Science Advising office has moved to a new, temporary location at Ponderosa G, 2044 Lower Mall.

At the end of every academic session—Winter and Summer—students are assessed for eligibility to continue based on their sessional average.

Your academic standing is based on your sessional average. Most students will be in good standing, but some may be assessed Academic Probation or Failed Session.

You can view the standings table for undergraduate students in the Faculty of Science in the UBC Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,215,410,1459#18568, and the General Academic Regulations: http://www.calendar.ubc.ca/vancouver/?tree=12,215,410,407.

After the Winter session, along with being assessed an academic standing, you will normally be granted an eligibility to register in the next Winter session. Good standing automatically generates an eligibility to continue; students on probation are given an opportunity to improve their standing and are permitted to continue. Repeated poor performance may result in a requirement to discontinue your studies in the Faculty of Science, at least for a time. This is to give you an opportunity to resolve your challenges so they no longer impact your academics.

Required to withdraw? Get the information you need to know.

If you’re assessed a requirement to withdraw or discontinue, it’s normal to have questions, including whether an appeal is right for you. As part of sessional evaluation, the Science Student Information Centre recently held an online group advising session for those whose academic record put them in a failed standing. You can view the recording here. We explain what to do during your time away from UBC, how to plan to successfully resume your studies in a year or so and how to apply for readmission. We also discuss how to appeal the decision this year. For those who are required to discontinue due to lack of progress rather than due to a failed standing, we will hold another online advising session on Tuesday, June 28. You’ll find the link in the letter we sent you advising you of the requirement to discontinue in Science. If you can’t attend, the session will be recorded for later viewing. At this session, we’ll discuss options for completing your degree elsewhere, applying for readmission, and how to appeal the decision this year.  

Applying for readmission to UBC Science after time away

In many cases, time away to deal effectively with personal issues is the best way to achieve long-term success, especially if you are dealing with difficult personal issues. Once you feel confident that has been accomplished, consider whether you’re ready and interested in resuming your academic studies. Is UBC the best option for you or are there better paths? If you wish to resume studies at UBC Science you’ll need to apply for readmission via the SSC. You must meet the same application deadlines required for all applicants to UBC Science.

After you have submitted your online application to UBC Undergraduate Admissions, you will receive a link where you can upload additional documents. Use that link to upload your completed UBC Science Re-admission Supplemental Form (linked below) and any additional documentation. The reviewers will be looking for evidence that the changes you have made would likely lead to academic success, and that you have a good understanding of the remaining degree requirements.

UBC Science Readmission Supplemental Form

Appealing a requirement to discontinue or withdraw

Students who are required to discontinue or withdraw from UBC Science following sessional evaluation have the right to appeal the decision. Appeals are considered by the Faculty of Science Admissions, Adjudication and Appeals Committee in June. Appeal deadlines are included in the email you receive notifying you of the winter sessional evaluation decision.

Successful appeals must meet a high threshold

The Committee places high value on academic excellence, and will not be easily convinced to change the evaluation decision. In many cases, time away will permit you to deal with personal issues, enabling you to achieve long-term success. Your appeal should address how the issues that hindered your success have been addressed in a way that will prevent a recurrence. A simple note from a physician stating that you were ill on a certain date or dates but are now feeling better will not convince the Committee.

Appeal decisions will come after registration opens

The Committee will review appeals starting in early July, and decisions will not be made until after the initial registration for the next winter session. This means it will be challenging, but not impossible, for you to plan your course selection should an appeal be successful. Please take that into consideration when deciding whether or not to appeal.

How to submit your appeal

Complete the Appeal Form (linked below). Submit your completed appeal form by email (with all documentation attached) to advising@science.ubc.ca, or in person to the Science Student Information Centre, Room 150, Chem/Phys Building, 6221 University Blvd. Be sure to note the deadline specified in the email notifying you of the winter sessional evaluation decision of a requirement to discontinue or withdraw. Appeals received after the deadline will not be reviewed.

UBC Science Appeal for Permission to Continue Form

Applying for Admission to Another UBC Faculty

The requirements for admission into a Faculty other than Science at UBC Vancouver may differ from those above. If your academic interests change, consult your Enrolment Services Professional as well as the appropriate Advising Office before applying.