Postdoctoral fellows travel award

As part of UBC's ongoing efforts to support its young research talent, the Faculty of Graduate and Postdoctoral Studies and UBC Science offer a travel award program for postdoctoral fellows.

The awards are designed to assist PDFs with travel to conferences to present research performed at UBC. Approximately two awards are allocated, three times a year. Funding will be provided, based on the individual awarded amount, up-to a maximum of $1,500 per recipient for travel associated with a conference presentation. UBC Science and the Postdoctoral Fellows Office within the Faculty of Graduate and Postdoctoral Studies will jointly contribute two-thirds of the allocated award towards eligible travel costs contingent on one-third of the travel expenses being reimbursed by departmental or research funds.

The next application deadlines are:

  • January 15 for conference travel between January 15 and May 15.​

  • May15 for conference travel between May 15 and September 15.

  • September 15 for conference travel between September 15 and January 15.

Kate Blackburn in the Office of the Dean of Science administers the PDF Travel Awards.

Eligibility

  • The applicant must be accepted to present an oral presentation or poster at a conference and must be the 1st author of the accepted abstract.
  • The applicant’s supervisor’s administrative home must be in the Faculty of Science.
  • No previous UBC PDF Travel Awards have been received by the applicant.
  • The presentation must be on research performed during a PDF appointment at UBC.
  • The applicant must be a current UBC PDF at time of application and at time of travel.
  • Preference will be given to holders of major fellowships external to UBC that do not have associated funding for conference travel.

Allowable Costs

  • Travel costs.
  • Accommodation expenses.
  • Meal expenses.
  • Conference registration fees.

For information about per diem rates and other eligible travel expenses, please see UBC Policy #83: Travel and Related Expenses.

Application Procedures

To apply, the following documents in pdf format must be submitted electronically to fosawards@science.ubc.ca as a single document in the following order

Please note: Filename must follow this format: Surname, First name (Department)_Competition Date

For example: Black, Rebecca (Statistics)_January 15, 2019

  1. A completed PDF Travel Awards Application Form *
  2. A copy of the applicant’s CV (4 page maximum)
  3. An outline of the conference
  4. Proof that the applicant will be presenting at the conference  **

*Abstracts can be submitted on a separate sheet of paper and included in the pdf document immediately following the application form.

** If official confirmation of acceptance of the abstract has not been received before the travel award application date, please submit proof of abstract submission. Receipt of an award is conditional upon being accepted to present at the conference.

Adjudication Procedures

Applications are adjudicated by committee, and applicants will be notified of the status of their application by email approximately two weeks after the closing date.

Reimbursement

In order to be reimbursed, accepted applicants must provide the following within three weeks of returning from travel.

By mail, to the finance manager of the Applicant’s department:

By email, to fosawards@science.ubc.ca

Reporting

Applicants agree to submit a 200-word report of the activity to the Office of the Dean of Science via email within three weeks of their return, additionally granting the Postdoctoral Fellows Office (PDFO) permission to post this report on its website.

Further Information

Please email Kate Blackburn at blackburn@science.ubc.ca should you have any questions.