Students are responsible for keeping on top of their exam schedule, and for ensuring they'll be able to attend exams and midterms during the regularly scheduled exam period. Don't look to your instructor, or the Faculty, to help you out of a bind due to poor planning, and definitely don’t make travel plans until you’ve seen an exam schedule! Students who miss a final exam due to illness or extreme personal distress and would like to apply for a deferred exam (a.k.a. SD) must report to the Science Information Centre within 48 hours of the missed exam, either in person, by telephone or via e-mail. The official application forms can be picked up and filled in at a later date but should be completed in a timely manner in order to process the request.
If you miss a midterm exam, follow the instructions in your course outline and notify your instructor directly. Science Information Centre staff rarely get involved.
Will I automatically be granted a deferred exam upon request?
No. At the very least, students must be in good standing in the course in order to be eligible. Students who have not regularly attended classes or completed class assignments/labs, or are failing the course will not be granted a deferral.
Can I rewrite my final exam if I was sick the first time I wrote it?
No. UBC Science does not permit rewrites of final exams. Once you write an exam, you have made a conscious decision to write it, so there is no recourse. If you are not in the proper condition to write the exam, you have the option of not writing the exam and then requesting Deferred Standing. Keep in mind that you must be in good standing in the course and have a valid reason for missing the exam in order for your request to be considered.
How and when will I know if I have been granted a deferred exam?
If you are approved for a deferred exam, the initials SD will appear on your academic record. If your request is denied, then you will be notified by the Centre, normally via e-mail. Please ensure that the e-mail address that you have listed on the SSC is current and reliable.
When will the deferred exam be scheduled?
When you request a deferred exam, you are provided with a green sheet that details your responsibilities surrounding the deferred exam and how to determine when it will take place. Three options are available:
- Your instructor may arrange a time.
- If the course is offered in the next term, you may write with the students in that section.
- If neither option 1 nor 2 are available, then your exam will be scheduled within the summer deferred exam period (late July to early August).
You must write your deferred exam at the earliest possible time (i.e., whichever of the above options is the earliest). Option 1 is sometimes available for Term 1 courses that are pre-requisites to popular Term 2 courses. In these cases, the deferred exam may be scheduled for as early as January. If you are using option 2, then it's your responsibility to contact the instructor of the section that you are writing with in order to determine if the examinable material differs from the content you learned in your own section.
What if I can't write the scheduled deferred exam?
Students with deferred standing for winter session courses must normally complete the SD by August 23 (and December 25 for deferred summer session courses). Students who are unable to meet the specified deadlines because of further medical problems or other afflictions must request an extension of their deferred standing in a timely manner. Students must supply additional documentation to support their request for an extension. Please keep in mind that extensions are rarely granted. For students who do not complete the deferred requirements or do not request an extension by the deadline, the deferred standing will be removed and the final course mark will be based on a grade of 0% for the final exam.
What if I have a religious observance that clashes with an exam date?
Students must give two weeks’ notice of their intention to absent themselves under the terms of the University policy on religious holidays. You must either inform the instructor of each course or, where this can’t be done, the head or director of the unit concerned.
UBC Student Services on Religious Accommodations www.students.ubc.ca/enrolment/exams/exam-policies/religious-accommodations
UBC Policy on Religious Observances www.universitycounsel.ubc.ca/policies/policy65.pdf
What if I have multiple exams scheduled at the same time?
This is an exam clash—multiple examinations scheduled on the same day at the same time. Your typical starting point is your instructor, but rules vary a bit by term.
UBC Student Services on Exam Policies www.students.ubc.ca/enrolment/exams/exam-policies
What if I have too many exams scheduled in one day?
An examination hardship is defined as three or more end-of-term examinations scheduled within a 24-hour period. Students must talk to the instructor of the second exam at least one month prior to the examination date for courses in the Winter Session, or no later than two weeks prior to the examination date for courses in the
Summer Session. UBC Calendar on Exam Hardship www.students.ubc.ca/calendar/index.cfm?tree=3,41,91,0